Posting Policy

Purpose

It is the policy of Jefferson Community College to ensure that recognized student organizations, college programs, departments, and units that want to share information about upcoming events and activities can do so through various means of communication, including flyers and posters.  

Jefferson Community College reserves the right to manage posting and advertising on its campuses in order to maintain an orderly and attractive venue, to make event information accessible to the campus community, and to ensure that events and programs that are advertised comply with institutional policies and procedures. 

Policy

This policy sets forth the requirements for all Jefferson Community College student organizations, programs, departments, and units recognized by Jefferson Community College that wish to post items on college-managed, general-use bulletin boards. This policy applies to bulletin boards managed or operated by Jefferson Community College, including campus buildings, East Hall, and all leased spaces.

This policy does not apply to bulletin boards that are reserved for specific departments, offices, or organizations whereby posting generally requires permission of that group.

1. Announcements, letters, bulletins, posters, flyers, postcards, sandwich boards, etc., promoting or describing an event, meeting, program, etc., must clearly indicate the sponsoring group/organization and phone number or email address of a contact person, including who students may contact for reasonable accommodations.
2. For policy on entities and individuals who wish to use Jefferson Community College facilities for other than approved college-sponsored academic, administrative, extra-curricular activities, please refer to Facilities Use Policy.
   Promotions for events not sponsored by Jefferson Community College must clearly indicate the sponsoring group and phone number or email address of a contact person and explicitly indicate that the event is not sponsored by Jefferson Community College.
3. Posted items are to be posted only on general-use bulletin boards identified for this purpose.
4. Information appearing on campus electronic information boards is the responsibility of the Marketing and Public Relations Department.
5. Posting on indoor walls, elevators, and windows must be granted permission by the Office of Student Affairs.
6. Prohibited posting activities include without limitation: posting of promotional flyers or leaflets on trees, light poles, vehicles, bus stops, and on outdoor walls; promotion of events that advertise alcohol or drugs or any event that violates the law and/or the Jefferson Community College Student Code of Conduct Policy; chalking of buildings, sidewalks, or roadways; any promotional material unless endorsed by a student organization, college program, department and/or unit.
7. Postings may not be placed over current/valid postings of other organizations, and students (except authorized student employees) are prohibited from removing or tearing down current/valid postings of other organizations. Multiple postings in the same location are prohibited.
8. Postings must be removed within 2 business days of the event in the posting. The group that posted the item is responsible for removing every posting immediately after the event date. An individual or organization that fails to remove outdated postings may be denied permission to post in the future.
9. Items posted that do not follow the policy guidelines will be removed. Repeated violations will result in a loss of posting privileges and a violation of the standards set forth in the Student Code of Conduct Policy.
10. The Associate Vice President for Student Affairs oversees this policy.

 

Adopted
November 2024, Res. 171-24